Why Every Author Needs To Update Their Editing Skills

 

 

Why Every Author Needs to Know Editing

 

By Carolyn Howard-Johnson

Author of The Frugal Editor: Do-It-Yourself Editing
Now In Its Third Edition

 

Last month I contributed an article “Ten Easy Ways to Keep Dialogue Sharp
to this #WritersontheMove blog with a promise to give authors reasons why
they need to know all the editing skills they can work into their busy writing 
schedule including those for writing dialogue that I covered last week. I hoped to entice
even nonfiction writers who don’t often use dialogue to start using
it. Even newspapers that once

demanded strict "who, how, were, and why leads”
 now include anecdotes in their front-page stories!

 

It surprises people when they learn that grammar rules change over time. Or that what they learned in high school or advanced grammar classes in college is either passé or may not apply to fiction. It also surprises them to learn that a perfectly edited book is never perfect because there are always so many disagreements among experts. And even experts are often misinformed. The worlds of grammar and style choices are filled with myths and misinformation like, “Never use contractions in your writing,” “Never use fragments,” and “Never end a sentence with a preposition.” Further, as my client base grew, I kept running into common misconceptions and outright annoying style choices that would never fly in the publishing world. Thus, a new edition of The Frugal Editor was a must! And, thus, I keep battling decades old misinformation about editing—especially among newer authors. 

 

But what about authors who can proudly point to decades of publishing? Well, sometimes they suffer a little hubris. They think they have done well without worrying about spending time on what they know from high school grammar classes. and therefore already know. So we’ll start off with a smattering of what is new in my The Frugal Editor in its third edition—new in that last few years, in fact! And—if you scroll a bit—you’ll find another list of editing myths you—still believe—yes! You personally—that just happen to still be lying in wait for an occasion to embarrass (humiliate!?) you:

·       The Third Edition of The Frugal Editor has been reorganized, and my publisher Victor Volkman at Modern History Press tells me I outdid myself with about 50% new (helpful!) material including new “Editor’s Extras” based on my own school of hard knocks!

·       Authors will love the all-new sections including:

o    Beta readers and peer reviewers

o    What you probably don’t know about custom dictionaries

o    Up-to-date rules for accommodating gender-specific and other cultural needs

o    A chapter for word-lovers and poets

o    Quickie reviews of word processors for you

o    What even traditionally accepted front and back matter can do for your book sales, your career, and your readers

o    Political Correctness considerations change and grow with each passing day. So, yes! Lots of updating here!

·       The Third Edition of The Frugal Editor still includes the basics that make you into an on-your-own editor when you must be. Few writers other than Stephen King can afford to hire an editor for every query letter, every media release, every media kit, every blog post. So until your career is so star-studded you can afford a publicist and editor on a retainer basis, writers need to know both the basics of editing and the little-known secrets.

·       The third edition is still loaded with reader favorites like what authors need to know about book covers—another aspect of publishing that even experienced authors might leave entirely up to others—but it’s updated!

·       New information will dispel myths like these:

o    Agents are a cantankerous lot. (Nope! In The Frugal Editor, twenty-one of the nation's best tell you their pet peeves and they do it in the best of spirits.)

o    If your English teacher told you something is OK, it is. (No! Language rules have changed since you were a sophomore. Anyway, your English teachers likely have no background in publishing, so apart from basic grammar, how much help can they be?

o    If a manuscript or query is grammar-perfect, you'll be fine. (No! Lots of things that are grammatically correct annoy publishers.)

o    Always use your Spell and Grammar Checker. (No! Some suggest you don't use it at all, but The Frugal Editorwill help you make it your partner instead of your enemy.)

o    It's easy to avoid agent and editor scams by asking other writers. Even other professionals! (The Frugal Editorgives you a to-do and not-to-do lists to help you avoid being taken even when you are doing just that. )

o    Your publisher will assign a top-flight editor. Even big five publishers are having budget problems and many cut expenses by using less experienced/qualified editors. (Maybe, but don't count on it. The more you know, the better partner you’ll be for an editor!)

o    Formatters and editors will take care of the hyphens, ellipses, and all the other grungy little punctuation marks that English teachers avoided teaching because they didn't know how to use them either. (Chances are, you'll catch even great formatters and editors—the ones you pay for their services—in an error or two if you know your stuff!

o    When you do know your stuff, you’ll feel more comfortable defying all kinds of rules that are still extant. You’ll even feel comfortable explaining to your editor why this choice is an improvement for this particular title, voice, time, or era.

 

NOTE: The parts of this article bulleted are reprints (edited and updated) from one of my sell sheets. They are widely used in publishers’ and authors’ review-getting process using query letters, ARCs, and accompanying marketing materials. Find a sample of sell sheets—front, back, and footer—in the Appendix of The Frugal Editor, third edition.

You’ll find the first part of this plea of mine for writers right here on Karen Cioffi’s Writers on the Move
blog in my column on basic dialogue tips posted  in May, 2025.

It will give you ten reasons why knowing more 
editing than your do already might make

you a better (and happier) writer . 

Go to:  
 https://www.writersonthemove.com/2025/05/dialogues-ten-basic-cant-go-wrong-rules.html

 

MORE ABOUT TODAY’S WRITERS ON THE MOVE CONTRIBUTOR

Carolyn Howard-Johnson was an instructor for the UCLA Extension Writer's Program for nearly a decade. The first book in her HowToDoItFrugally Series of books, The Frugal Book Promoter, won USA Book News' Best Professional Book Award and Book Publicists of Southern California's Irwin Award. The second, The Frugal Editor, is the winningest book in her HowToDoItFrugally Series of books for writers (The first edition was named best of 2004 by USA Book News.) TFEIII includes many more editing tips on dialogue—even punctuation for dialogue. Learn more about building a career in the publishing world at www.howtodoitfrugally.com. 

 

“Careers that are not fed die as readily as any living
 organism given no sustenance.”

·       

Your Best Edit is Your Manual Edit: Do It Feeling Virtuous

                     Your Best Manual Edit: Feel Virtuous. Save a Tree!

Cover Photography by Anne Howell

By Carolyn Howard-Johnson

 

This article is excerpted from the winningest book in my HowToDoItFrugally Series of Books for Writers, #TheFrugalEditor, now in its third edition.  It’s from one of my daring departures, a little one-page essay on editing or…mmm…maybe a diatribe on one of my pet projects as it relates to editing—in this case the environment.. My publisher and I came up with the rather sedate title of “The Frugal Editor’s Extra" for all twenty of them numbered sequentially. (This one is number two.) They get placed sporadically at the end of selected chapters. Come have some editing fun with me. 

 

The Frugal Editor’s Extra #2:
Your Best Manual Edit. Feel Virtuous. Save a Tree!

 

I know some of us cheat on our manual edits by using a computer or we didn’t realize how superior a manual edit is to one done on  a screens. But really, a manual edit  can’t be fudged. You may resort to the keyboard because you are working at saving the planet. So feel virtuous. And thrifty. So, do it by printing your manuscript on your own recycled paper and feel just as righteous—and almost as thrifty.

We’re not talking about the reams you buy labeled with the recycled logo, though I’m glad you do. We’re talking paper printed on only one side that comes across your desk or out of your computer’s printer. I finally trained my husband to save his once-used paper for me to recycle, too. Our paper gets one more (great!) life before it becomes fodder for our city’s recycle bin.

To do this, salvage paper as it’s produced in your office and rescue the good stuff from your junk mail. Arrange the new ream of leftovers you are accumulating so the printed sides are all facing the same way and tamp them a bit so the edges line up to prevent your printer from rejecting them. When in manual editing mode, carefully put these salvaged reams into your printer tray with the clean sides facing up or down, depending on your printer’s preferences.

 

ABOUT THE AUTHOR

 

Carolyn Howard-Johnson is the author of the HowToDoItFrugally Series of books for writers and also coauthored a book honoring the Earth by reaching across hemispheres to work with Aussie Magdalena Ball. It is Sublime Planet, featured in the Earth Day Issue of The Pasadena Weekly and recipient of Dr. Bob Rich’s Life Award (Literature for the Environment). “Endangered Species,” a poem in it, was the recipient of  the Franklin Christoph prize and the book was honored by USA Book News. All proceeds go the World Wildlife Fund. It is part of Carolyn’s and Magdalena’s  Celebration Series, each a gift of poetry suitable for different holidays.

“Every day is #Earth Day.”  

“…no dictator can monopolize the sun. No autocrat can control the wind.”

~ Greenpeace

[and neither should they be used to threaten the planet with annihilation!” 

~ Carolyn 🌞]

 

“…beautifully written and poignantly sad, as the reader considers 
harsh climate issues happening now.”
~ Carolyn Wilhelm for Midwest Book Review

On Grabbing Great Blurbs and Editing Them

The Best Marketers of All

 

       On Grabbing Up Great Blurbs and Editing Them          

By Carolyn Howard-Johnson

I am in the throes of editing the second edition of my popular and very complete How To Get Great Book Reviews Frugally and Ethically and couldn’t help excerpting some of this for WritersontheMove visitors to have now before they start their holiday marketing campaigns. That book will be released late fall by Modern History Press.

 

     The process for excerpting isn’t something most of us were taught in school. It seems such a nonissue that many have no idea how to do it and don’t realize they need to figure it out. Without a few guidelines, it can go miserably astray. Some won’t try excerpting at all because they are unsure of themselves. I’m not sure which is worse for the success of an author’s book.

Blurbs may be so neglected and misunderstood because there is confusion about what they are. I have heard them called endorsements, testimonials, praise, quotes, blurbs, and sometimes bullets because they are frequently printed on the back cover of books set off by little BB-sized dots and most of us relate them to reviews because that is where we authors usually find them.

When my husband solicited blurbs from VIPs in the Asian community for his first book What Foreigners Need to Know about America from A to Z, he was going to skip the process. He had me to…mmm, nag him. He ended up with endorsements from the ambassador to China from the United States and his counterpart, the ambassador from China to the U.S. This, by the way, illustrates why authors (anyone?) shouldn’t listen to naysayers who think approaching influencers with requests for blurbs is futile. I just happen to think excerpting them from reviews and capturing them from fan mail is easier. Just know you can do it and you can do it effectively.

Authors who misuse or underuse excerpts from their reviews are at a disadvantage. Not only are blurbs or one of the best tools in your marketing kit, but review excerpts are often your only chance to use the credibility of a prestigious review journal as part of your panoply of credit boosters.

The excerpting process is easy and a lot of fun once you know how to do it. Let’s say you have a review that includes some praise or even a word that made you happy or you could use to illustrate point you’d like to have your audience know about your book Perhaps (yikes!) it doesn’t include your name or title! Or maybe it just plain makes memorable reading. Perhaps the rest of it wasn’t all you’d like it to be. Here’s how to proceed: 

§ Put on your marketing bonnet and reread your review thinking “soundbites” as you read. Or select the phrases that remind you of the praise you see on movie posters or ads. Many of them are excerpts or clips from advance reviews of that film.

§ Choose gems that make you glad you wrote the book. Some will be short. Even one word. Shorties are used as blurbs for everything from restaurants to sports cars because they emphasize the raves that are…mmmm, over the top when publishers and authors use them about their own work. These no-nos are usually strong adjectives like awesome and first-rate. But you can use them as blurbs because someone else thought so!

§ Don’t neglect some of the praise that points out the benefits readers get when they read your book.

§ When you must leave something out of the sentence you choose to keep short or because it is inappropriate, let ellipses (three little dots…) take the place of those missing words.

§ Sometimes you need to substitute for purposes of clarity or brevity. If the blurb says, “If there is any justice in the world, this book is destined to be a classic,” delete the words  this book and replace them with the name of the book: Put the squarish brackets around the part you insert yourself so it reads “…if there is any justice in the world, [Jendi’s poetry book Two Natures] is destined to be a classic.”

§ Use them liberally. Use them everywhere. Put them between quotation marks. Indent them if you wish. Always credit them to the reviewer or publication where they were originally used.

Note: You want to avoid sacrificing the original intent of the excerpt you choose while using minor and approved editing techniques to meet your purposes.

§ So you have the reprint rights or a review journal like Midwest Book Review notifies you when your review has been posted that you have permission to reuse it—a very nice service that benefits both Midwest and you. Don’t lose it. Put it in a special file and stow it in a folder dedicated to your book’s title. To avoid confusion later and make using any one of them a quick copy-and-paste process, include the accreditation at the end of each blurb you extract.

§ It is handy to know that copyright law allows us to quote without permission for certain purposes and in certain amounts if you write commentary, satire, criticism, academic material, or news reports. The number of words you can use without permission depends upon the size of the copyrighted work as a whole. Guidelines differ from genre to genre. Find specific guidelines at the Library of Congress’ website or let a research librarian help you. For novels and full books of nonfiction, Amazon uses twenty-five words as a guideline for novels, and I trust they have great copyright attorneys advising them.

Note: Those who want to learn more about copyright law as it applies to authors will find help in Literary Law Guide for Authors: Copyrights, Trademarks and Contracts in Plain Language by Tonya Marie Evans and Susan Borden Evans with a foreword by my deceased friend and book marketing guru Dan Poynter.

 

ABOUT THE AUTHOR

Carolyn Howard-Johnson is the author of the multi award-winning series of HowToDoItFrugally books for writers including USA Book News’ winner for The Frugal Book Promoter. An instructor for UCLA Extension's renowned Writers Program for nearly a decade, she believes in entering (and winning!) contests and anthologies as an excellent way to separate our writing from the hundreds of thousands of books that get published each year. Two of her favorite awards are Woman of the Year in Arts and Entertainment given by members of the California Legislature and “Women Who Make Life Happen,” given by the Pasadena Weekly newspaper. She is also an award-winning poet and novelist and she loves passing along the tricks of the trade she learned from marketing those so-called hard-to-promote genres. Learn more on her website at https://HowToDoItFrugally.com. Let Amazon notify you when she publishes new books (or new editions!) by following her Amazon profile page: https://bit.ly/CarolynsAmznProfile. Her The Frugal Editor is now in its third edition from Modern History Press. Let it help you edit your work-in-process.

Avoiding the Dreaded Adverb in Dialogue and Everywhere Else

 

Let Tom Swift Inform Your Writing 

 

By Carolyn Howard-Johnson 

 

The last in a series of articles celebrating the release of the 3^rd edition 
of the multi award-winning The Frugal Editor

Ever heard of Tom Swifties?

 

Maybe you're too young to be familiar with the classic Tom Swift adventures for boys. Or maybe you're a girl who never read a Tom Swift book nor cares to.

 

Tom Swifties are one-line jokes lampooning the style of Victor Appleton, the author of the original Tom Swift books. People started making jokes about his overuse of adverbs and the unnecessary taglines he wrote into his dialogue. Like the Polish jokes, they were so much fun that that a whole series of them became available for pun aficionados (though they deservedly disappeared—mostly—as people started avoiding anything that smacked of cultural bias.)  The author of Appleton’s classics, of course, laughed all the way to the bank and I was never able to determine if he overused them intentionally or if his popularity survived at least in part because they seemed unintentional and that only lent another dimension to their laughability. But that's a lesson for one of my marketing seminars, not this article on writing.

 

Tom Swifties were popular and funny back then. This is now. I haven't dared to go to the new books in the series, but I assume that this outdated writing has been eliminated from them.

 

An example from one of the Swift books will suffice to let you know what to watch for. (Thank you to Roy Peter Clark for this example.)

 

"'Look!' suddenly exclaimed Ned. 'There's the agent now!…I'm going to speak to him!'” impulsively declared Ned.'"

 

Regardless of what you think of Appleton’s style choices, you will want to minimize tags when you write dialogue and adverbs in most everything you write!

 

Even authors who swear that adverbs are always very, very good things to use and are reluctant to give up their clever taglines can see how, well, …awful this is. In fact, I have to reassure clients and students the quotation is real! Some of the writing that comes to the desks of agents and editors looks almost as bad. Here's how you can make sure yours doesn't:

 

1. Use taglines only when one is necessary for the reader to know who is speaking. Learn new dialogue techniques to make that job easier from books like Writing Dialogue by Tom Chiarella and the third edition (only recently released) of my The Frugal Editor.

2. Almost always choose "he said" or "she said" over anything too cute, exuberant, or wordy like "declared" and "exclaimed."

3. Cut the "ly" words ruthlessly, not only in dialogue tags but everywhere.

4. Learn how to make this adverb-cutting exercise improve the images in your prose or poetry using simile or metaphor, also covered in The Frugal Editor. 

 

Until you do a little more research on the adverbs, take Nike's advice and  "Just do it!"

 

---

Carolyn Howard-Johnson, multi award-winning author of The Frugal Book Promoter: How to Do What Your Publisher Won't and The Frugal Editor: Do It Yourself Editing Secrets, both now in their third editions from Modern History Press. The former is the winner of USA Book News "Best Professional Book" award and the Book Publicists of Southern California's coveted Irwin Award. The Frugal Editor is both a USA Book News winner and a Reader Views Literary Award winner and won the Next Generation Marketing and the coveted Irwin awards. Learn more at www.HowToDoItFrugally.com. Thank you, #WritersontheMove, for the opportunity to wind down my marketing plan for the release of new edition of Frugal Editor with this article! Gotta make room for a couple of new books in that series coming in 2024!